一道本不卡免费高清

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Concur Reimbursements & Purchasing Card Expenses

一道本不卡免费高清SCU uses Concur for all Faculty and Staff business travel and expense reimbursements and purchasing card expenses.

To sign up for a Concur account, please fill out this Concur Request Access Form and email it to concurhelp@explore-biography.com

Training is mandatory for all new Concur accounts. For Concur training, please contact Will at wvaldez@explore-biography.com, or include your request when emailing your access form to concurhelp@explore-biography.com.

Once you have attended training, your account will be created and the tile will become available on your MySCU portal within 2 business days. If it does not show, please call the IT service desk at x5700.

To apply for a Purchasing Card, please fill out the Purchasing Card Application.

Frequent items not reimbursable in accordance with our policy:

  • Early bird fees through Southwest
  • Seat upgrades on domestic flights
  • Computers/Tablets/Monitors - please email quotes@explore-biography.com for your computer purchase needs
  • NO professional services will be reimbursed through Concur, including gig economy and freelancing platforms such as Upwork and Fiverr. 

To access profile settings, click Profile at the top right and select Profile Settings. On the left menu, find the following highlights (* indicates recommended setup):

  1. *Email Addresses - Verify your email address so you can forward emailed receipts directly to receipts@expenseit.com which will upload your expense directly to Concur. . 
  2. *Credit Cards - Add your SCU purchasing card to your profile and enable e-receipts (step 7). We cannot do this for you for privacy reasons.
  3. Travel Preferences - Setup travel preferences so you can save time booking travel through Concur.
  4. Assistants/Arrangers - Setup a travel arranger who can book travel for you.
  5. Expense Delegates - Setup a delegate who can prepare the expense reports on your behalf, but cannot submit the expense report for you. Make sure you check both boxes, “Can Prepare” and “Can View Receipts”!
  6. Expense Preferences - Email notification settings.
  7. *E-receipts Activation – Enable these to receive e-receipts from participating vendors so you do not have to attach any receipt to the item, like Staples.

一道本不卡免费高清Other recommendations:

Download the Concur Mobile app to create, edit, submit and approve expense reports on the go, and to capture receipts and have them automatically turned into expense entries in your account.

Concur Mobile 

The Concur Mobile app, now with ExpenseIt functionality integrated, allows users to create expense reports, expenses, attach mobile receipts, submit reports, and approve reports all within the app. You can do everything in this app that you can do on a computer except for allocating expenses; only iPhone users can allocate within the app. 

The Concur Mobile app takes pictures of your receipts and automatically creates the expense entries for you, including itemizing hotel bills. The app uses OCR technology to fill in the information for you in your expense report or matches the receipt to your purchasing card entry. If your receipts are more than one page, you can either fit both receipts (e.g. for business meals) in the same picture, or you can forward your receipts to receipts@expenseit.com

TripIt Pro

TripLink allows you to link your Concur account to travel suppliers so you have all your itinerary in one place. TripLink includes a TripIt Pro license. After a you log into Concur following our TripLink implementation, you will be prompted to authorize a connection with TripIt Pro. This connection will result in business itineraries booked in Concur Travel, or if booked outside of Concur and sent to plans@concur.com, to be automatically placed into your TripIt account and kept synchronized. Trip plans also flow in the opposite direction to Concur if sent directly to TripIt and marked as business trips. When you first establish this link, you create a (or automatically upgrade your existing) TripIt account with the premium version, TripIt Pro, and continue to receive these premium benefits during your tenure with SCU. 


I accidently used my purchasing card for a personal expense, what do I do now?

一道本不卡免费高清I need some help with my account and my coworker has agreed to help me, should I give them my password?

No, you can add people as a delegate to your account so they have access to your reports through their own account.

一道本不卡免费高清I need to charge some expenses to different accounting strings, do I need to create separate reports?

一道本不卡免费高清No, you can allocate charges to different accounting strings within one report. 

I received a report to approve from my employee, but I need someone else to approve it. 

一道本不卡免费高清You can approve and forward the report to another Concur approver:

How can I be reimbursed for mileage?

一道本不卡免费高清I have a LOT of mileage to enter, are there any shortcuts?

一道本不卡免费高清I've lost my receipt, how can I still submit my report?

一道本不卡免费高清Please first contact the vendor to try and obtain a receipt. If that fails, please use the .

I'm travelling internationally and want to claim the country's per diem rate, how can I do that?

Please read our  guide. 

Receipts are required for any expenses $75 or above by Accounts Payable. Your department may have different rules so please check with your budget manager if they use the $75 threshold or if they want receipts for all transactions regardless of amount.

一道本不卡免费高清Receipt Requirements for all transactions:

  • Vendor letterhead
  • Date of transaction
  • Amount
  • Items purchased
  • Proof of payment

Additional Requirements for specific expenses:

  • Hotel expenses must also show nightly itemization of all charges
  • Meals, business meals, and food charges must also have both the itemized receipt and the proof of payment receipts attached 
  • Airfare receipts must also show flight information and confirmation date

Proof of payment shows either “Paid by Credit Card” or it has the last four digits of the credit card on the receipt.

一道本不卡免费高清Itemized receipts show line by line items on the bill.

一道本不卡免费高清Maximum tip allowance for any expense is 20%, based off the pre-tax subtotal. 

If you do not have a valid receipt, please use the . Please be advised this needs to be used sparingly only when the vendor cannot resend a receipt. 

IRS Standard Mileage Rates:

New rate effective Jan 1, 2020 - $0.575

Old rate effective Jan 1, 2019 to Dec 31, 2019 - $0.58

Reimbursement Matrix

Full policy: Travel & Reimbursement Policy

General Rules pertaining to most University Employees. (Travel takes place in one workday)

Starting PointFirst Destination PointSecond Destination PointThird Destination PointReimbursable Miles per SCU Policy

一道本不卡免费高清Employee's Home

Main SCU Work LocationEmployee's HomeN/ANone
Employee's HomeOff-Campus Business Meeting/ActivityEmployee's Home

N/A

Roundtrip Mileage from either Home or SCU to business meeting/activity, whichever is shorter.
Employee's HomeOff-Campus Business Meeting/ActivityMain SCU Work LocationEmployee's HomeRoundtrip Mileage from either Home or SCU to business meeting/activity, whichever is shorter.
Main SCU Work LocationOff-Campus Business Meeting/ActivityMain SCU Work Location

Employee's Home

Round trip mileage from SCU to the business meeting/activity. 
Remote Work LocationOn or Off-Campus Business Meeting/ActivityRemote Work LocationEmployee's HomeRound trip mileage from remote Work Location to the business meeting/activity.

Note 1: This matrix assumes that all business mileage is accounted for in accordance with University policy.

一道本不卡免费高清Note 2: Mileage reimbursed in accordance with the University's mileage policy is a tax-free reimbursement.

Note 3: Mileage on a non-normal workday (e.g. Saturday) is reimbursable round trip from home to business meeting/activity.

Definitions:

Main Work Location: 一道本不卡免费高清an employee's principal place of work at the University.

Business Meals - Per Diem:

一道本不卡免费高清The maximum per diem rate for Business Meals has been changed to $50.00 per day effective September 14, 2004, for all domestic locations.

International Per Diem:

For international per diem rates, please visit the . If that link does not work, please use , and click "Foreign Per Diem Rates by Location" at the top of the page. Please print the rate as a PDF and attach it as a receipt to your international per diem entry.  

For detailed instructions on how to enter international per diem into Concur, please use our guide: . 

Expense reports generally take 2 weeks to go through all the approvals. 

For reimbursements, signing up for direct deposit is preferable and much quicker. To sign up for direct deposit, please contact ConcurHelp@explore-biography.com for the form. AP's system is separate from HR and we do not have access to payroll information.

Report Approval Steps:

  1. The default approver. 
  2. Project approver if there is a project code used on the report. 
  3. Back Office Approval, which can take up to 5 buisness days to review the report.

Once the report goes through all the approval steps, an email notification will be sent indicating that the report has been extracted for payment. It takes up to 5 business days for it to be deposited into the bank account if direct deposit is on the account. Once paid, we will email a payment advice. Checks will take an additional week, plus mailing time. 

 

If you are interested in applying for Tuition Reimbursement for yourself or your dependents, and you have at least three years of continuous service with the University, and work more than 30 hours per week, you must submit a Employee Benefit Application in advance of submitting a request for reimbursement.  Employee’s classes must be job related and signed off by your supervisor.  Please submit the Employee Benefit Application from HR's website一道本不卡免费高清 before creating your Concur report. 

The Education Benefit application should be submitted to Debby Merryman in HR, via email or through the campus mail.  We encourage you to read the Education Policy 609  for complete program guidelines and restrictions.

一道本不卡免费高清Once approved by HR, you can submit your Concur expense report by following these instructions:

一道本不卡免费高清Frequently Asked Questions: